Junior High School Principal's Secretary / PEIMS Clerk

Hours:  7:30 a.m. - 4:00 p.m.                    Days in Service:         188

The following duties are to be preformed by the Junior High School Principal's Secretary & PEIMS Clerk:

·        

Print and file daily attendance sheets in a binder with the period-by-period attendance sheet (until fully automated)

·         Send all attendance warning letters to parents/students via certified mail

·         Process necessary paperwork to file truancy charges on students/parents

·         Attend court on all truancy cases

·         Enter (or verify entry by teachers) all grade information

·         Process student report cards

·         Run daily attendance rosters each six weeks and file in attendance binder.

·         Maintain and enter all special education information

·         Maintain all Special Programs information (At Risk, Career & Technology, 504)

·         Acquire current printout from Cafeteria Clerk. Maintain and enter all free and reduced lunch information.

·         Maintain and enter all special education information

·         Maintain all Special Programs information (At Risk, Career & Technology, 504)

The PEIMS Clerk  will generate a final leaver report that contains all leavers from the current school year.  This will be an alpha report containing the following information:

·        Social security number or Alternate identification number;

·        Student’s full name;

·        Leaver reason;

·        Dropout indicator;

·        Date of graduation; and graduation type (Recommended or DAP);

·        Economic disadvantaged code;

·        Special education indicator;

·        Sex; and

·        Ethnicity.

 

·       The PEIMS Clerk  will generate a final “no show” list no later than September 1 of the current school year containing the same information as shown above.  Each name on this list must have a leaver tracking form on file.

·         The PEIMS clerk will review all PEIMS errors concerning the 203 record.  If the errors cannot be corrected, the personnel will annotate the reason.  These remarks will be maintained for audit purposes.

·         The PEIMS clerk will review and correct all PID errors.  PID errors that require manual intervention by TEA will be forwarded to the Central Office for processing no later than the Education Service Center’s due date.

 

·         Acquire current printout from Cafeteria Clerk. Maintain and enter all free and reduced lunch information.

·         Maintain Leaver Data & collect all documentation for proof of code.  Place Leaver Data in Permanent Folder

·         Process end of year PEIMS report

·         Other Duties:  Maintain Record of

o        Teacher Absences

o        Substitute

o        Distribute transfer forms & provide them for board packets

The Junior High School Secretary will receive from the Junior High School Principal a yearly evaluation based upon these duties.  The Secretary may be asked to perform other duties as necessary.  These other duties will be taken into consideration at time of evaluation.

______________________           _________________________

Secretary's Signature, Date            Principle's Signature, Date

Revised 04/01/07