All purchases for educational technology will be coordinated through the district technology department and campus principals to reduce redundancy and inefficiencies, and to increase validity of purchases. The district technology committee will be given opportunity to give input to the type and amount of software and hardware selected for each campus. Selections can be submitted at least twice a year by any district stakeholder though Technology Surveys . All members of the district and community are invited to attend either attend a committee meeting or submit a survey. Meetings are posted on the website and in newsletters and announcements.
CENTRAL RECEIVING POLICY
All technology shipments will be delivered to the Arp ISD
źShipping Tickets will be removed and packages will be opened for sign-off of content
źEach titled item will be barcoded and etched with the word ARP followed by the serial number.
źEach titled item will be checked out to the appropriate campus/teacher.
The Technology Director will send each teacher a printout of the inventory assigned to their classroom. Teachers will receive this printout at least once a year for signature sign-off. Discrepancies will be handled at these times. A teacher’s signature on the final inventory printout at the end of the year will be a part of the exit interview process for any teacher leaving the district. This inventory sign-off sheet will be a part of each teacher’s documentation requirements at the end of the school year. Teachers will be held accountable for inventory that has been lost, stolen, or removed from the classroom in exactly the same manner as teachers are held accountable for textbooks checked out to their classroom.
The principal of each campus will be responsible for maintaining inventory printouts for all other classroom items. The Technology inventory will be taken electronically at least once a month. These inventory printouts will be used for auditing purposes and for district technology planning.
LOST OR STOLEN INVENTORY
Items that have apparently been stolen from a classroom should be documented and reported to the campus principal immediately. Technology items that have been stolen require immediate notification of the Director of Technology and the Police Department. Failure to report lost or stolen items may result in the inability of property to be reclaimed. Classrooms that experience theft will need to have classroom and facilities management procedures analyzed and an improvement plan created and implemented. The District Sitebase Management Committee will assist the principal in creating this improvement plan. Continued theft or loss for any classroom may result in the reallocation of technology until a satisfactory solution has been implemented. Teachers who fail to report lost or stolen items, may be held accountable for loss of inventory.
INVENTORY REMOVAL REQUEST POLICY (OBSOLESCENCE POLICY)
No technology item should be taken to the “red barn” without a removal request being approved by the Director of Technology. Items not useful to some can be useful to others. The Technology Director must approve removal requests and the item will not be removed from district inventory until after the public sale. However, teachers will no longer be responsible for an item that has been removed to the “red barn”.
TECHNOLOGY MIGRATION POLICY (RE-ALLOCATION POLICY)
Purchases for technology will be made using the state and
district procedures for procurement as practiced and enforced by the Arp
Independent School District Business Manager, Superintendent, and Director of
Technology. Purchase orders for classroom technology
will be coded by the Director of
Technology by organization
to follow state recommendations for a valid and effective migration of
technology. Procedures are in place
allow technology to be moved freely between campus and classrooms as dictated by
need assessment for student achievement.
źAcceptable Use Policies and Procedures
źSitebase Improvement Committee recommendations
Undersigned on September 10, 1998