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Telecommunication Infrastructure Fund (TIF)
Board funds have been used to purchase laptop computers. These
policies will be followed to insure proper utilization and security
from loss or damage to TIF-funded assets. These policies are as
follows:
- Eligibility. All teachers
who complete Technology Staff Development
will be eligible for a laptop checkout. All administrators
who agree to participate in and who will
support technology training on their
campuses will be
eligible to check out a laptop from the district.
- Location. All laptops are
to be acquired and returned to the
Technology Studio and a member of the technology staff
upon request. We will often request them to be returned for updates
and maintenance.
- Hours of availability.
Laptops are available upon appointment with the Technology
Director. Make an appointment by email.
- Duration of availability.
Laptops may be used year around for educational purposes as long
as the employee follows the AUP and is employed by the
district. Upon resignation, administrative leave, or
termination, the laptop is to be returned to the Technology
Department immediately. Failure to return a laptop will
result in the suspension of pay and / or criminal charges.
- Fines/penalties. Negligence
may result in fines and or fees to be paid to the district for
reimbursement of lost or damaged technology equipment.
- Checkout guidelines.
Laptops checked out to employees must be maintained and handled
with care. Damaged, lost, stolen, or improperly
working laptop must be reported immediately, as most laptops
have warrantees in effect. Failure to notify the district
may result in a fine and restriction from technology use.
Responsibility Agreements
Each borrower must agree to these terms
prior to checkout by signing a responsibility agreement form and to
following the computer maintenance guidelines.
All laptops in the district are still under
warrantee.....so if something goes wrong with one...please notify the
Technology Director immediately.
LAPTOP CARE
(Please refer to these pages):
(1) Do not use your laptop on your lap!
Solid surface is a must!
(2) Keep plugged in as
often as possible ....so
battery will not drain.
(3) DO NOT PLUG INTO A
WALL SOCKET....Use a surge protector!
(4) Do NOT touch the LCD screen with your
hands or fingers! Do not let your students or children. We have some
very expensive wipes to use on the screens....if you need one...come
by the STUDIO.
(5) Do NOT kink or put strain on any of the
cords or cables.
(6) Do NOT subject your laptop to extreme
temperatures. Don't leave in a hot car or freezing environment.
(7) Do NOT store your laptop unused for a
long period of time. Humidity can corrupt the system in a closed
environment like a bag or closet.
(8) DO bring to school at least once a month
to leave on the network overnight for windows and
virus scanner update. You will need to
reboot often after updates, especially if the laptop has been off the
network for a while.
(9) Contact the Tech
Department immediately if laptop is broken or stolen. DO NOT WAIT! We
need them back while they are still under warrantee.
(10) You are accountable
for bringing the laptop to school regularly for use and for allowing
the laptop to receive updates at night. You are also accountable for
monitoring updates as needed. See
http://www.arpisd.org/tech/Quick/task_bar_iconst.htm
Acceptable Use Policies
In addition to laptop checkout guidelines,
the user agrees to strictly adhere to the Arp ISD's Acceptable Use
Policies. The Arp AUP serves three primary purposes:
- Protects Arp ISD from
inappropriate resource use, security risks, and legal liability.
- Helps protect confidential and proprietary
information.
- Defines and clearly communicates Arp ISD's
expectations with respect to what is and what is
not “appropriate or acceptable” use of the Internet and other
applications.
Use and Checkout Policies:
1.
Require all users/borrowers to sign both an AUP and a Responsibility
Agreement form stating that they have read and will adhere to all
policies and procedures, and accept full responsibility of the
equipment. For students, it is required that the parent sign the same forms, prior to checkout to further eliminate legal
risk.
2.
Require all borrowers to provide a picture I.D., such as a student
I.D., library card, or state driver’s license.
3.
Require all borrowers to have some computer training before allowing
them to checkout the equipment. This training will also require that
the users
receive a basic training session which instructs users on the use of
a computer.
4.
Never allow someone other than the designated borrower pick up or
drop off loaned equipment, without prior notification or agreement.
5.
Revoke privileges if a user does not adhere to the policies and/or
damages loaned equipment.
6. Users
are required to return computer with charged battery or allow
enough time for recharging between uses. Also allow time for
technical staff to perform checks on each computer once the computer
is returned.
7.
Users are to never leave the computer unattended or anywhere
where it may be damaged by water or extreme heat/cold.
8. No
computer will be loaned to users outside the school or
organization.
9. All
users will be allowed to access network services allowed by their
user ID & password.
10. Require all computers to be
returned to the Technology Department at least once a year for
update of virus scanning software and regular district
maintenance. Computers must be returned on the date designated
by the Technology Department for this maintenance.
Technical Maintenance and Storage
1. Computers should be kept in a locked room or cabinet at all times.
Never leave computers unattended.
2.
Email any member of the technical department if you are having technical difficulties.
3.
Users are only be allowed to store files temporarily on the
equipment. Files should be transferred to network folders prior to
return. Any remaining files should be deleted prior to the return of
the equipment.
4.
Settings on the computer are standardized. Users should NOT changing any
settings, load programs or change components on any district
computer.
5.
Software and hardware problems should be reported immediately. Users
should never attempt to repair a computer.
ARP ISD RESPONSIBILITY
AGREEMENT
Please check the item you are borrowing:
| Value |
Service Tag ID # |
Estimated Replacement |
O/S |
O/S License |
| Laptop Model
|
|
$449 |
XPP |
|
| Other
|
|
|
|
|
| Other components
|
|
|
|
|
| Office Software
|
Version #
|
$150
|
|
License #
|
Reason for Checkout:
I, _____________________________, agree to
pay any costs for repair of damages incurred or
(Please print your name)
replacement due to
negligence with respect to the above
piece of equipment while it is in my possession. I agree to return
this equipment on request of district. (Date: _________________)
I understand that I am responsible for
returning laptop undamaged, including battery packs, cables,
documentation, carrying cases, etc. and for ensuring that all
instructions included with the computer for safe use and care, such as
when and how to charge the batteries are followed.
Software: I agree not to add, alter,
delete or copy any software loaded on these computers. The software
shall not be used for illegal use. No additional software is to be
loaded without permission of the appropriate loaning personnel.
I have read the organizations related laptop
usage, and I agree to follow the policy and stipulations above.
Checkout
Signature: __________________________________
SS # __________________________
(Borrower’s signature)
Staff Signature:
______________________________ Date: ___________________________
Return
Signature: __________________________________
Date: ___________________________
(Borrower’s signature)
Staff Signature:
______________________________ Date: ___________________________
(Staff Signature)
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