ARP ISD (Board Approved 04/08/2002)

Laptop Checkout Policies

Last Name: _______________  First Name: _________________

Telecommunication Infrastructure Fund (TIF) Board funds have been used to purchase laptop computers. These policies will be followed to insure proper utilization and security from loss or damage to TIF-funded assets. These policies are as follows: 

• Eligibility. All teachers who complete the INTEL(c) Teach to the Future Staff Development will be eligible for a laptop checkout.  All administrators who agree to participate in the TA Modules training will be eligible to check out a laptop from the district.
• Location. All laptops are to acquired and returned to the Technology Studio and a member of the technology staff.
• Hours of availability. Laptops are available upon appointment with the Technology Director.  Make an appointment by email.
• Duration of availability. Laptops may be used year around for educational purposes as long as the employee follows the AUP and is employed by the district.  Upon resignation, administrative leave, or termination, the laptop is to be returned to the Technology Department immediately.  Failure to return a laptop will result in the suspension of pay and or criminal charges.
• Fines/penalties. Negligence may result in fines and or fees to be paid to the district for reimbursement of lost or damaged technology equipment.  
• Checkout guidelines. Laptops checked out to employees must be maintained and handled with care.  Damaged, lost, stolen, or improperly working  laptop must be reported immediately, as most laptops have warrantees in effect.  Failure to notify the district may result in a fine and restriction from technology use.

Responsibility Agreements

Each borrower must agree to these terms prior to checkout by signing a responsibility agreement form and to following the computer maintenance guidelines.

LAPTOP CARE (Please refer to these pages):

 Acceptable Use Policies

In addition to laptop checkout guidelines, the user agrees to strictly adhere to the Arp ISD's Acceptable Use Policies. The Arp AUP serves three primary purposes:

• Protects Arp ISD from inappropriate resource use, security risks, and legal liability.
• Helps protect confidential and proprietary information.
• Defines and clearly communicates Arp ISD's expectations with respect to what is and what is not “appropriate or acceptable” use of the Internet and other applications.

Use and Checkout Policies:

1.       Require all users/borrowers to sign both an AUP and a Responsibility Agreement form stating that they have read and will adhere to all policies and procedures, and accept full responsibility of the equipment. For students, it is required that the parent sign the same forms, prior to checkout to further eliminate legal risk.

2.       Require all borrowers to provide a picture I.D., such as a student I.D., library card, or state driver’s license.

3.       Require all borrowers to have some computer training before allowing them to checkout the equipment. This training will also require that the users receive a basic training session which instructs users on the use of a computer.

4.       Never allow someone other than the designated borrower pick up or drop off loaned equipment, without prior notification or agreement.

5.       Revoke privileges if a user does not adhere to the policies and/or damages loaned equipment.

6.      Users are required to return computer with charged battery or allow enough time for recharging between uses. Also allow time for technical staff to perform checks on each computer once the computer is returned.

7.       Users are to never leave the computer unattended or anywhere where it may be damaged by water or extreme heat/cold.

8.      No computer will be loaned to users outside the school or organization. 

9.       All users will be allowed to access network services allowed by their user ID & password.

10.   Require all computers to be returned to the Technology Department at least once a year for update of virus scanning software and regular district maintenance.  Computers must be returned on the date designated by the Technology Department for this maintenance.

Technical Maintenance and Storage

1.       Computers should be kept in a locked room or cabinet at all times. Never leave computers unattended.

2.       Email any member of the technical department if you are having technical difficulties. 

3.       Users are only be allowed to store files temporarily on the equipment. Files should be transferred to network folders prior to return. Any remaining files should be deleted prior to the return of the equipment.

4.       Settings on the computer are standardized. Users should NOT changing any settings, load programs or change components on any district computer.

5.       Software and hardware problems should be reported immediately. Users should never attempt to repair a computer.

ARP ISD RESPONSIBILITY AGREEMENT

Please check the item you are borrowing:

Reason for Checkout:

_____  Work Related              

_____  Educational      

_____  Other _______________________________________ (please describe)

I, _____________________________, agree to pay any costs for repair of damages incurred or

            (Please print your name)

replacement due to loss or theft of the above piece of equipment while it is in my possession. I agree to return this equipment on request of district. (Date: _________________)

I understand that I am responsible for returning it undamaged, including battery packs, cables, documentation, carrying cases, etc. and for ensuring that all instructions included with the computer for safe use and care, such as when and how to charge the batteries are followed.

Software: I agree not to add, alter, delete or copy any software loaded on these computers. The software shall not be used for illegal use. No additional software is to be loaded without permission of the appropriate loaning personnel.

I have read the organizations related laptop usage, and I agree to follow the policy and stipulations above.

Checkout

Signature: __________________________________   SS # __________________________

(Borrower’s signature)

Staff Signature: ______________________________ Date: ___________________________

Return

Signature: __________________________________   Date: ___________________________

(Borrower’s signature)

Staff Signature: ______________________________  Date: ___________________________

(Staff Signature)