Arp ISD is looking to install an additional video surveillance system (no audio).  The date of installation will  immediately follow the acceptance of a bid proposal.  The Arp Board of Trustees has already voted on a preliminary budget and to allow the Superintendent to accept RFPs from vendors and also to install the video system.

Bid Proposals will be taken until February 15, 2005.  This gives vendors time to supply demonstrations and to receive clarifications.

Arp ISD has fiber, T-1, and Wireless connectivity to all the mentioned buildings below.  We are a Windows and Linux-based network. The entire district is on 1 LAN and all IP units can be accessed from anywhere in the district.  We are looking to implement 13 more security cameras on various campus sites. Locations include:

• 1 Football field  (outside motorized with optical zoom) --Access for this camera will be through a wireless connection to the Press Box -- camera will need to be IP to connect to Ethernet Switch in Press Box.
• Junior High Campus (inside) 3 entrances (stationary) and 1 outside camera (motorized with optical zoom) If these are not IP cameras, they will require an additional server.
• High School Campus (inside) 3 entrances (2 stationary and 1 motorized with optical zoom) and 3 outside cameras (motorized with optical zoom)  Each outside camera site is a maximum distance of 150 feet from a Power over Ethernet switch (IDF).
• Elementary Campus (inside) 1 entrance (stationary with optical zoom) This camera will need to be IP

Total: 

• 6 motorized with optical zoom (Pan/Tilt/Zoom)
• 7 stationary with optical zoom
• 5 outside cameras will need appropriate housing

Cameras may be IP or with an analog mix except where designated above -- preferably inline power for stationary cameras. District owns Cisco 3560 PoE switches.

Arp High School currently owns a 16 channel analog-digital BCSI System with 13 channels being used.  3 of the inside cameras could be attached to this server at the High School.

NOTE: We expect better quality (higher resolution, optical - NOT digital zoom capacity, and some pan/tilt features) than shown by the cameras at the following location (although we LOVE this software.)   You may view these cameras at: http://66.76.67.70/camera/servlet/Login  use the following login:

guest

guest

Other Considerations:

Video Server(s) -- preferably Linux with capacity for 2 weeks of video files. 

Camera Control Software:  Web-based (video streaming)  with multi-level profiles for multi-level access from administrator to viewer over the Internet.

IP cameras will need to gain access to the network through district access points, however some sites will need cabling supplied by camera installation crew.

You may ask for clarification by email ONLY:  Joy Rousseau (NO PHONE CALLS)

• Preference will be given to vendors who can supply a demo Web site, recommendations from other school districts, and/or onsite demo (including Websites to specs for all equipment pieces).
• Preference will be given to vendors who supply breakdown of installation, service and labor with no evidence of hidden costs.  No change orders will be authorized after acceptance of bid, except those approved by the Superintendent.
• Scope of the job must be clearly explained in RFP.
• All equipment must be cataloged by vendor and catalog supplied to the Arp School District.
• Preference will be given to the bid that is deemed the most reasonable for the proposed equipment and software.
• Preference will be given to the vendor who can provide the district with a complete package, timely service, and installation.
• Vendors must acknowledge in RFP that they do not have contracts or sub-contracts with their suppliers to hold the Arp School District accountable for vendor non-payment to the supplier.
• Vendor bids may not exceed $30,000
• Project

Contract Terms:

• Arp School District will create a Purchase Order for the services, equipment, and installation of selected RFP.
• Arp Schools will pay in full within 45 days after  the complete installation and walk-through of system performance.
• Project must be completed by April 5, 2005

Selection will be based on:

• cost- 25%
• hardware features -15%
• reliability (references)- 25%
• management capabilities (software) - 20%
• support - 15%

Required Proposal Format:

The proposal must contain:

 (1) Technical section: Include all materials, options, projected required personnel, time-lines, and schedules for completing the project.

(2) Time-Cost section: The vendor must detail the time and cost that will be required to complete the project.

(3) Additional Documentation: References or Websites for camera & server specifications, demonstration Website(s) with camera and software implementation, school references.